Travel planning can be fun.

It’s exciting to day dream and think of your travels.

But it can be overwhelming.

How many flight itineraries do you search through? What airports are the cheapest? How many days are we staying in each city? What should we do while there?

All of these questions can add up.  From the moment you start planning your trip to starting to search you can suddenly feel so overwhelmed.  …..


What is Trello?

Trello is a collaboration tool that organizes your projects into boards. In one glance, Trello tells you what’s being worked on, who’s working on what, and where something is in a process.

Imagine a white board, filled with lists of sticky notes, with each note as a task for you and your team. Now imagine that each of those sticky notes has photos, attachments from other data sources like BitBucket or Salesforce, documents, and a place to comment and collaborate with your teammates. Now imagine that you can take that whiteboard anywhere you go on your smartphone, and can access it from any computer through the web. That’s Trello!

How to Use Trello

Trello is made up of boards, lists, and cards.

So my Travel Planning board is its own separate page on Trello.  When I have it open, none of the other boards are open. Same goes for all other boards.

Trello for Travel Planning

Each board is made up of lists, and each list has cards underneath it- how many lists and cards there are in each board depends on how many you create.

Every card has a front and a back. The front is what you see when you’re looking at your board as a whole, and the back is what you see when you click on a card.

The back of the card is where all of Trello’s best features live. On the back of each card you can assign it a color label, create a checklist for accomplishing this particular task, set a due date for it, add a photo or file, tag another person in it, and other stuff like syncing with DropBox and Google Drive.

Let’s pretend we’re creating a new board with lists and cards right now. Say I’m planning a new trip—to Finland— and I want to organize the tasks of that project with Trello. I’d start a new board titled Finland Trip, then I’d start a few lists.

Let’s say list #1 is all about Accommodation. List #2 is all about Transportation. List #3 is all about Activities. And list #4 is where I’ll keep my timeline for the entirety of this trip.  I also make a To Do list (as well as  a Done list) to make sure I’m doing everything I need to plan.

Trello for Travel Planning

Underneath each list I will create cards. Cards are meant to be more specific for single tasks.

I make a card that says Find Accommodation (yes. It’s spelled wrong in my screenshots. Ugh) and then on the back of the card, make a list of each location I need to book.  I might also attach links to possibilities in the description section or any notes I want to leave myself or anyone I invited to the board.

Trello for Travel Planning

I could also just give each one of those three tasks its own card and then have the task breakdown for each one on the back of each card.

Trello can be overwhelming because it’s all what you make it and how you set it up. There aren’t a lot of boundaries or pre-set ways to use it. Don’t let that intimidate you because it’s an awesome perk and one of the reasons Trello is so awesome!

I have a a board you can copy from to get you started.

** Trello also has a mobile app that lets you set up notifications so you can be reminded of all you have going on while you’re not on the computer.

Trello for Travel Planning

Why you should use Trello to Travel Planning

I use Trello for everything.  It has completely changed the way I organize myself and get things done.  I no longer have paper lists of things to do with marks all over them.

I also love that I can share my board with anyone.  When I’m planning a trip that involves others, I can share my board with them.  They can see the lists and cards I set up, see where I am in the planning process and access the guides and information I include.

I also like that I can tag a person on a specific card.  They will get a notification and will be taken to that card.  We can have a conversation right in the card.

If you’re working in a team like this, each card also keeps a record of actions.  You can look back to see who added a link, who moved the card to another list, and who accomplished something on a check list.

Make sure to watch my video for a more in-depth explanation of Trello and exactly how I use it to plan my travels.

You can use Trello for more than planning too.

I use it to plan my week, plan my blog posts, keep track of my freelance writing/ pitches, plan our moves, keep track of Andrew’s development, or even plan parties.

I have cut down on the amount of paper I use drastically.  I am more organized, and feel less stressed.

Important tips:

The key to using Trello is organizing your boards and setting out task and to do. You MUST add due dates.  That’s where Trello changes the game for me.  To Do lists can be good, but due dates are better.

Especially when I’m organizing my work life, if there isn’t a due date, I probably overlook it.

For an in depth look at my travel planning boards, check out my video.

Other Board Ideas:

  • Home Life Board
  • Itinerary Board
  • Bucket List Board
  • Finances Board
  • Party Planning
  • Baby’s Growth and Development
  • Moving Board
  • My Week
  • Destination Guides

This post may contain affiliate links, which means I receive a small commission, at you extra cost to you, if you make a purchase using the links. You can also see my full Disclosure and Terms and Conditions (you know, the real boring stuff).

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How to Use Trello for Travel Planning
How to Use Trello for Travel Planning